Functionalities

With QAdmin, creating professional sales invoices is fast and easy. You can effortlessly add your services, travel expenses, or products, while minimizing errors thanks to automatic data import. Once confirmed, the invoice is generated in your preferred style, including all required legal statements. You can then send it in one click as a PDF or UBL (Peppol BIS Billing 3.0). QAdmin will then automatically track the payment through the integrated financial module.

Crediting a sales invoice is now easier than ever! With just one click, you can create a credit note based on a sales invoice. If you prefer to create a credit note manually, that’s no problem — both options are available. Just like with other documents, you instantly receive a PDF invoice that you can email to the client in just a few clicks. This ensures you never have to worry again about whether everything is handled correctly.

Make a note of an order and easily convert it into a sales invoice. This ensures that no customer order is ever overlooked. You can also instantly generate a PDF invoice to send to the client for confirmation with just a few clicks. Simple and fast — that’s our motto!

Easily create a quote and send the PDF to the client with just a few clicks. They can then sign and approve it online, saving you time and generating revenue. Once the client has given their approval, you can convert it with a single click into an order and eventually into an invoice. This way, you can send quotes without stress.

You have the option to automatically generate an invoice based on a subscription with a set frequency. This means you’ll barely have to lift a finger for recurring invoices. That way, you can focus more on important tasks instead of repetitive work.

With a user-friendly interface, you can easily keep track of your worked hours and optionally add extra products or services. The work performance module of Qadmin is both simple and comprehensive. With just a few clicks, you can convert your logged hours into various invoices — saving time, avoiding errors, and giving you the well-deserved rest you’ve earned!

It’s ideal to automatically reduce your inventory. This system ensures that your customers receive their products and that your current stock is updated automatically, preventing any administrative errors.

If you’re someone who prefers not to do the same task twice, this module is perfect for you! You can easily convert a sales invoice into a delivery or vice versa — just one click to transform a sales invoice into a delivery.

If your client doesn’t pay on time, QAdmin can generate a payment reminder for you and send it directly to the client. If you charge additional administrative fees for reminders, you can use the three-step reminder system to easily set extra fees per reminder.

Make sure to collect all your supplier invoices in one place, so you always have a clear overview and easy access to the information. This helps prevent the loss of important documents and ensures that all payment requests are accurately tracked, so you always know which invoices are still unpaid.

Make sure to collect all credit notes from your suppliers in one clear and centralized location. This helps you stay organized and ensures you always have access to the necessary information. Additionally, the payment status of each credit note is accurately tracked, so you’re always aware of any outstanding amounts.

If you’d like to automatically increase your inventory, QAdmin is the perfect solution. The system updates your stock based on the products received from your supplier. This module is ideal for those who prefer not to repeat tasks — you can easily create an invoice from a delivery, or the other way around: convert an invoice into a receipt with just one click.

With QAdmin, you can easily view all customer information, including contacts and documents. Thanks to the VIES integration, you have instant access to the VAT details of your business clients. This gives you a complete overview of all key customer information in just a few clicks.

With QAdmin, you can easily gain a complete overview of all your prospects. With just a few clicks, you can view key information, contacts, and any documents linked to a prospect. If you want to check the most up-to-date details of a business prospect, the VIES integration lets you retrieve VAT information instantly with a single click.

With QAdmin, you get a clear and complete overview of all your suppliers. With just a few clicks, you can view all important information, contacts, and documents. Want to check the most up-to-date information for a business supplier? The VIES integration lets you retrieve VAT details with a single click.

QAdmin gives you a clear, central overview of all your products. Easily add them to sales or purchase documents, with automatic fill-in of details like price, VAT, and descriptions. Your stock updates in real time, so you always know what’s available.

Group products and services into one combined item — perfect for bundles or fixed packages. Add it to your sales documents with just one click, either showing or hiding the underlying items.

Easily manage your stock in QAdmin. By receiving and delivering products, you keep an up-to-date overview of your inventory. Instantly check what’s available and view key details like serial numbers and purchase prices.

Planning to sell services in advance? This module is just what you need. Mark services as prepaid on your invoice and track their usage over time. Status updates can happen manually or automatically, keeping you and your client always in the loop.

Link all your bank accounts to QAdmin for free using the PSD2 protocol. Incoming payments are automatically recognized, your balance is forecasted, and you get a clear view of your financial status — with no manual work required.

With a direct link to your European bank account, QAdmin automatically matches transactions to the correct invoices. No more manual matching — your bookkeeping stays accurate and up to date effortlessly.

QAdmin’s reporting module gives you a detailed overview of all your data. Customize your reports with filters and options, then download them as CSV files — ready for Excel or Google Sheets.

Need something specific? Reach out to our support team, and we’ll gladly create a custom report for you — free of charge.

QAdmin makes it easy to manage your purchase and sales journals. Create one or more journals with just a few clicks, each with its own custom numbering. Use these journals when generating invoices and credit notes — for clear, organized, and tailored bookkeeping.

QAdmin’s depreciation module gives you a clear overview of your assets, including associated costs and the remaining depreciation period. These costs are reflected in your financial reporting, so you always have a full picture of your company’s financial position.

QAdmin allows you to easily export your documents via email or send them directly to your accountant through a connected bookkeeping integration. This makes transferring your administration seamless and ensures everything is handled smoothly and accurately.

QAdmin lets you manage all your documents in one central location. Store, view, and download contracts, payment plans, and other important files whenever needed. Your accountant can also access them via their own account, making collaboration effortless.

Allow multiple users to access your QAdmin environment with their own account. With advanced permission settings, you decide who can view or edit what — fully tailored to your workflow.

Using multiple trade names under a single VAT number? QAdmin lets you create separate entities within your account, each with its own logo, PDF layout, and settings. Everything stays clear and well-organized.